TalosFirm — SaaS, AI & Cloud Spend Audit

Most tech companies (30–150 employees) waste $10,000–$100,000 a year on overlapping SaaS, AI and cloud tools. TalosFirm runs a line-by-line audit of your stack and delivers a ranked Keep / Trim / Challenge / Replace plan. Three fixed-price tiers. If we don't find at least $10,000/yr in defensible savings on the Stack Autopsy tier, you pay nothing.

Contact: contact@talosfirm.com

Where the money is hiding

One tool rarely breaks the budget. The stack does. Typical findings from real audits:

  • Slack: 22 seats billed, 3 actually active → $2,400/yr recovered
  • HubSpot duplicate workspace killed → $1,200/mo recovered
  • Zoom Enterprise downgraded to Pro → $6,000/yr recovered
  • Notion AI redundant with company ChatGPT → $48/mo recovered
  • 17 personal Calendly accounts, 9 individual GitHub Copilot licenses, design team paying Figma separately

How it works

  1. Share billing data. Stripe CSV, Quickbooks export, vendor list, or a read-only AWS Cost Explorer link. No admin access. No tool installs.
  2. We audit line by line. Billing data is triangulated with an anonymous 8-question employee form to catch shadow IT (~80% hit rate).
  3. You get an execution playbook. A ranked Keep / Trim / Challenge / Replace decision for every tool, vendor negotiation scripts, and a living SaaS tracker your team maintains.

Pricing

The Quick Sweep — free intro (first 3 clients)

3-day sweep of raw transactions. Surfaces obvious cuts with cancel scripts. Free in exchange for a written testimonial and rights to anonymize findings.

The Full Stack Autopsy — $1,900 (intro)

14-day complete audit. Control Sheet, Stack Map, Consolidation Matrix, 3 vendor negotiation scripts, and a Master SaaS Tracker. Guarantee: less than $10,000/yr in defensible savings and you get a full refund.

The Elite Turnaround — custom

60–90 day done-for-you execution. I personally run the renegotiations. Limited to 2 engagements per year.

Quick Sweep fee is fully credited toward Stack Autopsy within 30 days. 50% of Stack Autopsy credits toward Elite Turnaround within 6 months.

Guarantee

If the Stack Autopsy doesn't surface at least $10,000/yr in defensible, line-item savings your finance team approves, you get a full refund. No retainers. No success fees. No upsells.

Who runs this

TalosFirm is a solo, owner-operated practice. One person reviews your stack — no junior analysts, no offshore handoffs. Based in the EU, working with US and EU tech companies. Multi-language audits available.

Frequently asked questions

Do you need admin access to our tools?

Never. Clients share Stripe billing CSVs, Quickbooks screenshots, vendor list spreadsheets, CFO Slack exports, or a read-only AWS Cost Explorer link. Screen share if needed. Screenshots work.

What about shadow IT we can't see in billing?

An anonymous 8-question employee form catches it in ~2 minutes with roughly 80% hit rate. Real findings: 17 personal Calendly accounts, 9 individual GitHub Copilot licenses, design teams paying Figma on personal cards.

How secure is my data?

Enterprise-grade. Billing exports deleted post-audit. Invoice PDFs via secure portal with no retention. GDPR compliant. Encrypted. NDA standard. 30-day deletion.

Why you over a SaaS-management dashboard?

Dashboards track. We extract. Dashboards cost ~$10k/yr ongoing to notify you of problems. We deliver one audit, custom negotiation scripts, and $1k+/mo guaranteed cuts. They notify. We fix.

What's the minimum stack size?

$10k+/mo total spend for the Stack Autopsy. The Quick Sweep works at any size. US/EU billing. Multi-language OK.

How fast do we get first wins?

Day 3: quick cuts identified. Week 2: full audit delivered. Real example: $800/mo Notion cut by day 4.

Can we see a sample report?

Email contact@talosfirm.com and we'll send the exact Control Sheet and Stack Map format.